Privacy Policy

1. Introduction

Farokhnia-Mimnagh Solicitors respects the privacy of everyone who visits this website or contacts the firm through it. This notice explains what personal data is collected, why it is collected, how it is used and protected, and what rights an individual has in relation to it. It is written to reflect how this website actually operates, not as a generic template.

2. Who We Are and the Data Controller

Farokhnia-Mimnagh Solicitors, 20 Harcourt Street, Dublin 2, D02 H364, Ireland, is the data controller responsible for the personal data described in this policy. For any question about this policy or about how personal data is handled, the firm can be contacted at office@fmsolicitors.com. Farokhnia-Mimnagh Solicitors is regulated by the Law Society of Ireland.

3. Scope of This Privacy Policy

This policy covers personal data collected through visits to this website, the enquiry form on the Contact page, and direct email correspondence sent to the firm as a result of using this website. It does not extend to personal data the firm may later hold about a client once a client-solicitor relationship is formed, which is governed by the engagement terms agreed with that client and by the firm's professional obligations.

4. Personal Data We Collect

The information collected through this website depends on how it is used. It may include:

• Identity and contact information, such as full name, email address, and telephone number where supplied.
• Company or business information, where an enquirer chooses to give it.
• Enquiry information, being the outline of the dispute or matter voluntarily provided in the enquiry form or by email.
• Communication preferences, being the preferred contact method and preferred contact time selected in the form.
• Correspondence voluntarily supplied by an enquirer, including anything included in a follow-up email or attachment.

Company name and telephone number are optional fields. Only the fields marked as required on the enquiry form must be completed to submit it.

5. How We Obtain Personal Data

Personal data is obtained directly from the individual concerned, either by completing the enquiry form on the Contact page or by emailing the firm directly. This website does not currently buy, source, or otherwise obtain personal data about visitors from third parties.

6. How and Why We Use Personal Data

Personal data submitted through this website is used only for purposes connected with responding to the enquiry that gave rise to it:

• Responding to an enquiry and taking steps requested by the enquirer prior to entering into a client engagement, which is processing necessary to take steps at the enquirer's request before any contract is formed.
• Carrying out a conflict check before the firm confirms whether it can act on a matter, which is a necessary preliminary step connected to that same pre-contract process.
• Where an engagement follows, providing legal services under the terms agreed with the client, which is processing necessary for the performance of that contract.
• Meeting the firm's professional, regulatory, and legal obligations as a solicitors' practice regulated by the Law Society of Ireland, which the firm relies on as a legal obligation.
• Maintaining the security, integrity, and ordinary technical administration of this website, which the firm relies on as a legitimate interest, exercised in a way that does not override an individual's own rights and interests.

Personal data is not used for automated decision-making or profiling, and it is not used for direct marketing.

7. Confidential, Sensitive and Legal Enquiry Information

This website does not ask enquirers to provide sensitive personal data, such as details of health, criminal matters, or similarly sensitive categories, and the enquiry form is designed to be completed with a general outline only. Enquirers are asked to keep that outline general and to avoid including privileged correspondence or highly sensitive commercial detail before a conflict check has been completed and direct contact has been made. Where an enquirer nonetheless chooses to include sensitive, privileged, or highly detailed information in a submission, that information is treated with the same confidentiality and professional care that the firm applies to client-related correspondence generally.

Submitting an enquiry through this website does not, by itself, create a solicitor-client relationship or a duty of care. That relationship arises only once the firm confirms, following a conflict check, that it is able to act and the terms of engagement are agreed. Once a client relationship is formed, the handling of client information is additionally subject to the professional duty of confidentiality and, where applicable, legal professional privilege.

8. Sharing Personal Data

Personal data submitted through this website is shared only where necessary to operate the website and respond to enquiries, principally with the following categories of recipient acting as processors on the firm's behalf:

• Vercel Inc., which provides the hosting infrastructure this website runs on.
• Supabase, which provides the database used to store enquiry submissions.
• Resend, which delivers the email notification sent to the firm and the automatic acknowledgment email sent to the enquirer when a form is submitted.

Personal data may also be disclosed to professional advisers or other third parties where genuinely necessary to provide legal services once a client relationship is formed, or to a regulator, court, or other authority where the firm is required to do so by law. Personal data is not sold, and it is not shared with third parties for their own advertising or marketing purposes.

9. International Data Transfers

Some of the service providers listed above may process personal data on servers located outside Ireland and the European Economic Area, including in the United Kingdom or the United States. Where that occurs, the firm relies on the service provider's own compliance with the safeguards recognised under the GDPR for such transfers, such as an applicable adequacy decision or the European Commission's Standard Contractual Clauses. Individuals can request further information about the specific safeguards that apply by contacting the firm at office@fmsolicitors.com.

10. Data Security

This website is served over an encrypted connection, and reasonable technical and organisational measures are used to protect personal data submitted through it, including restricting access to enquiry data to those who need it to respond. No method of transmission or storage is completely secure, and the firm cannot guarantee absolute security of information sent over the internet, including by email.

11. Data Retention

Personal data submitted through this website is not kept for longer than is necessary for the purpose it was collected for. Where an enquiry does not proceed to a client engagement, the enquiry is retained only for as long as needed to conclude that enquiry and to meet any short-term record-keeping or conflict-checking need connected to it. Where an enquiry proceeds to a client engagement, the resulting information forms part of the client file and is retained in line with the firm's professional and regulatory obligations as a solicitors' practice, which may require retention for a number of years after a matter concludes. The firm has not fixed a single retention period that applies to every enquiry, because the appropriate period depends on the nature of the enquiry and any applicable legal or professional record-keeping requirement.

12. Cookies and Similar Technologies

This website's use of cookies and similar technologies is addressed separately in the Cookie Policy, which should be read alongside this notice.

13. Your Data Protection Rights

Subject to certain conditions and exceptions set out in data protection law, and subject to the firm's own professional and legal obligations, individuals have the right to:

• request access to the personal data the firm holds about them;
• request that inaccurate personal data be corrected;
• request that personal data be erased, in certain circumstances;
• request that the processing of their personal data be restricted, in certain circumstances;
• object to processing that is based on the firm's legitimate interests;
• request a portable copy of personal data they have provided, in certain circumstances; and
• withdraw consent at any time, where processing is based on consent, without affecting the lawfulness of processing carried out before that withdrawal.

Any of these rights can be exercised by contacting the firm at office@fmsolicitors.com. The firm may need to ask for information to confirm identity before responding to a request.

14. Complaints and the Data Protection Commission

Anyone concerned about how their personal data has been handled is welcome to raise it directly with the firm first, at office@fmsolicitors.com, so that it can be looked into. Individuals also have the right, at any time, to lodge a complaint with the Irish Data Protection Commission, the supervisory authority for data protection in Ireland, at www.dataprotection.ie.

15. Third-Party Websites

This website may, from time to time, link to third-party websites. Those websites operate under their own privacy practices, which this policy does not cover. Individuals should review the privacy notice of any third-party website before submitting personal data to it.

16. Changes to This Privacy Policy

This policy may be updated from time to time to reflect changes in how this website operates or in applicable law. The date at the top of this page shows when it was last updated. Continued use of this website after a change takes effect means the change applies to that use.

17. Contact Us

Questions about this policy, or requests relating to personal data, can be sent to: